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Welcome to the 31th Newsletter!
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The festival season is almost over – We hope everyone have had a successful season 🎵
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How was the catering for instance?
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Oh – Please keep those Gig-postcards coming despite of the end of the festival season 🤗
We genuinely appreciate our members taking the time to send the postcards and keeping us updated on their activities 💌
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You can send your postcard via email, or simply post it in our private Facebook Group!
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We feel truly humbled – and absolutely thrilled – to be nominated for the Monitor AudioVisual Award 2025 with the words:
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“The Monitor AudioVisual Award shines a spotlight on the most influential events, initiatives, and products in Sweden’s AV industry. The nominees represent achievements that, during 2024, have demonstrably advanced the industry – whether through innovation, creativity, impact, or lasting value”
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So, what do we have coming up for our dear community:
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London, UK 🇬🇧September 7th – 9th
PLASA
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Once again we are back at PLASA London at our ‘usual’ spot AA15, kindly provided by PLASA
We have prepared a panel for you on Sunday the 7th in association with Jess from BACK Up Tech and Dr.Arun from Roadie Medic and our very own touring representative, WILM CEO Malle Kaas, sound engineer & nurse Anesthetist
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During the fair we will have Q&A’s with road crew. As well as a network session at the Solotech booth
We’d love for you to join us! 💜
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We are looking for volunteers to give us a hand on 7–9 September at our stand
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Come for all three days or just a few hours – it’s totally up to you!
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Interested? Send us an email at info@womeninlivemusic.eu
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Hamburg, Germany 🇩🇪 October 14th – 16th
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Once again, we’re excited to return to one of the best fairs in the industry But this time we’re bringing an agenda!
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📅 October 14th, 10:00
LEaT Con is inviting all women from every corner of the event industry to a round table discussion – we will be checking in on how women are doing in the event industry. And together we will explore ways to improve working conditions to the better.
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We’d love for you to join this important workshop.
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📅 October 15th, 13:00 | Main Stage
We’ve invited key decision-makers to continue the conversation. Drawing on insights from the round table, our panel will take the discussion further and highlight actionable steps for change.
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💬 Come be part of the conversation and help shape the future of our industry!
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✨And of course – we will have a booth at the fair, kindly provided by LEaT Con.
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After our panel this is where we will meet for a nice round of networking 🍸
NB we’d love for you to join us! 💜
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We’re looking for volunteers to give us a hand on 7–9 September at our stand
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Come for all three days or just a few hours – it’s totally up to you!
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Interested? Send us an email at info@womeninlivemusic.eu
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Sofia, Bulgaria 🇧🇬 October 14th – 17th
SoAlive Music Conference
We will be doing a two-day workshop on how to have good show – Open to both artists and those working behind the scenes.
We also hope to arrange a rendezvous with our members from Eastern Europe, for some efficient networking with both existing members and newcomers 🙏🍸
You can read more about the So Alive Music Conference here
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Can You Believe It – We are going to celebrate the 8th WILMAwards 🎉
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As usually with Great Catering, Silly games – but amazing prices to win from our sponsors, Lots of lovely people, Chill music 🎵
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– And not least are we going to celebrate a large group of female talents and honor
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Mark The Dates Already Now:
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1st of Nov. Nominations starts (links will appear on our website)
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20th of Nov. Voting starts (links will appear on our website)
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🎉 16th of Dec. The WILMA Ceremony in London
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🇸🇪 Skiing Trip January 9th-12th 2026⛷️
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❄️Reserve your spot already now ❄️
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Not a skier? No worries! There is a great skiing school and some hills for beginners.
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Or why not just come and hang with us in nice surroundings where you get to enjoy good company, good vegan food, yoga and of course the hot sauna 🌿
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So, what do we have coming up for our dear community:
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🇩🇰 Silkeborg, Denmark – Seminar in association with “Proud Artist”
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For once we had teamed up with a project that aims to support upcoming artists. (Normally our focus is fully on the backstage). However, we cherish every opportunity to create a more efficient and constructive dialogue between the artist and the crew in order to optimize the workflow of a show across the stage. At this seminar we were teaching about how to write a tech rider, how to perform the ‘good soundcheck’ and talking about who is doing what backstage – and not least why!
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Our CEO had a chat with the organisers, Proud Artist prior to the event (in Danish – sorry).
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🇩🇪 Walk & Talk in Berlin and Frankfurt with Linkin Park
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Rebecca Berger from Berlin got to shadowing the load out for Linkin Park
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Here is what Rebecca had to say about the Walk & Talk:
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I just wanted to sincerely thank you – truly and wholeheartedly – for such an incredible experience. It’s honestly hard to put into words how much this day meant to me.
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From the very beginning, I felt warmly welcomed and genuinely included. The way Badge brought me into the team with such ease, kindness, and openness is something I’ll never forget. It was such a pleasure to witness your workflow up close – the professionalism, the calmness under pressure, the seamless coordination – it was nothing short of inspiring. I learned so much simply by watching, listening, and trying to keep up.
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The first day alone was already such a highlight – so full of energy, insight, and human connection. Thank you for making it possible for us girls to be part of it. It felt like more than just an opportunity to observe – it felt like being welcomed into something real and meaningful.
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It wasn’t just about learning the technical side of things, but about feeling the spirit, the passion, and the genuine care that runs through the whole team. The way you all work together with such fluidity and support for one another makes even the busiest moments feel light and effortless – and that’s the highest compliment I can give.
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Thank you again for everything. It was a truly special day that I’ll carry with me for a long time, and I hope our paths cross again – in Berlin or wherever the road may lead.
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With heartfelt thanks,
Rebecca
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We must say, these Walk & Talks are truly priceless – as captured perfectly in this testimonial from one of the participants:
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“I just got home from the Walk and Talk today in Frankfurt, and I wanted to thank you for organizing this event. I had been feeling stuck for a long time, and today’s session made me feel like I finally found a way out of this deep tunnel of confusion and frustration. Everyone was really kind and caring. It was a very informative session, packed with new knowledge to absorb. It is very rare, almost impossible, for me to find opportunities like this back at home, so this event meant a lot to me. I am truly grateful for this opportunity and hope to attend more events like this in the future!”
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A heartfelt thank you from the WILM community to the entire crew from Linkin Park (including @Nadima Nievieling Production), and not least to Assistant Tour Director Fiona Marie Booth for all the work she was putting into this and for opening the doors and welcoming us into the unique core that forms the heart of a concert production ❤️
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🇸🇪 Behind the Scenes @ Way Out West w/Women In Lighting
✨What a day at the Way Out West Festival in Sweden! 🎉
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A big Thank You to Women In Lighting & Linnea Ljungmark for taking us behind the scenes to meet the amazing “Gigi”, LD for Queens of the Stone Age 🚀 Gigi shared her exciting journey, life on the road, and even took us up on stage – plus give everyone a tour of her nightliner!
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🇸🇪 Also… pear pizza in the VIP area of WoW?🍐🍕 Yes, please 🙌
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Lighting Designer Gigi for the Queen Of The Stone Age
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🇬🇧 Gunnersbury Park, London with Production Manager Alice James & Festival Republic
We had the absolute pleasure of joining Production Manager Alice James and Festival Republic once again in Gunnersbury Park
What a treat to meet the incredible team behind a major festival and get a peek into the backstage magic – from cross-team communication to the huge logistics that make it all happen.
Such valuable insight for anyone working – or aspiring to work backstage!
Big thanks to Alice & Festival Republic – we’re already looking forward to next time
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🇩🇰 Behind the scenes with the Ed Sheeran production
What a Treat ✨ We had been so fortunate to get a behind-the-scenes look at the incredible machinery powering Ed Sheeran’s show. The complexity of this magical production was truly fascinating, which we got to experience up close as we met the teams behind Sound, Light, Video, SFX, Pyro and Automation
A real highlight was meeting the TAIT duo who ‘live’ beneath the stage, running the ground automation 💪 Equally exciting was to hear from the Backliners how it all comes together on stage – including when Ed creates his famous loops!
Massive kudos to the entire crew behind this spectacular show – thank you all for welcoming us so warmly. And kudos to Mr. Sheeran for looking after his team with extra care for mental wellbeing
A special thank you to PM Helen, Site Coordinator Laura, Local Promoter Xenia, and Head of Stage Production Chris for making this possible!
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That’s all for now!
But we have got much more in the pipeline, so stay tuned!
– The WILM Team
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Wanna join the crewlist?
We have more than 300+ profiles from all across Europe – Get your next Crew-member here!
If you sign up now, it will only cost you € 4,20 a month
You can sign up for a membership with WILM 👉 here
***A WILM membership costs €50 annually and gives you free access to all of WILM’s events + 15 % discount at our WILM webshop
****In some countries you can deduct the membership fee if you have a VATS number!
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Become a WILMAmbassador
***Keep WILM Sustainable***
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WILM is a non-profit organisation working for a sustainable level of more diversity backstageut we can’t do it without the support from all of you out there: Festivals, Artists and other stakeholders in the live music industry – Please get in touch with us if you or your company wish to become a WILMAmbassador:
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